Office Administrator

IoT Solutions Limited, a subsidiary within the esteemed M. Demajo Group, is a local and global pioneer in Internet of Things solutions. Our company is at the forefront of innovation, specializing in the design and production of state-of-the-art hardware and software solutions for the Internet of Things.  

 

We are the architects of cutting-edge IoT products, shaping the future of technology.  
 

As a result of our continuous growth, a vacancy has arisen for an Office Administrator to form part of its growing and successful team. 

 

Overall Purpose

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The overall purpose of the office administrator is to ensure the smooth and efficient operation of the office and workplace. The office administrator plays a critical role in managing the day-to-day administrative tasks and providing essential support to the organization and its employees, whilst keeping a positive attitude and excellent working environment.

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The company’s products relate to Internet of Things applications, including GPS vehicle and fleet tracking services, level and distance monitoring of tanks, temperature and humidity control applications, on-street parking management, and others. 

  

The products and services are targeted towards both the local and international markets, to businesses, software integrators, consumers, and government entities. 

Requirements

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The suitable candidate should: 
 

• Be resident in Malta, Maltese speaking, and hold a car driving license;

• A high school diploma or equivalent work experience in a similar role;

• Possess excellent communication and listening skills, a positive attitude, and keeps a positive vibe;

• Competence in using Microsoft Office programs, and other computer skills.

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Main Duties and Responsibilities

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Office Management: Overseeing the day-to-day operations of the office, ensuring a well-organized and efficient work environment. Managing and procuring of office supplies, equipment, and facilities to ensure they are well-maintained and adequately stocked.

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Communication Management: Handling incoming and outgoing correspondence, including emails, phone calls, and postal mail. Serving as a point of contact for internal and external communications, relaying messages to the appropriate individuals. To welcome and assist guests/new employees and guide them to the appropriate contact.

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Scheduling and Calendar Management: Coordinating appointments, meetings, and events for the office and staff members.

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Financial Tasks: Invoicing and billing, including preparing invoices, and following up on overdue accounts.

Customer Service: Interacting with customers or clients, providing information, support, and assistance as required. Maintaining a positive and professional image when dealing with external stakeholders.

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Event Planning: Assisting in the planning and coordination of office events, meetings, and conferences.

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Interpersonal Skills: Building and maintaining positive relationships with colleagues and external contacts. Serving as a helpful and approachable resource for staff.

Policy and Procedure Implementation: Ensuring that office policies and procedures are adhered to and helping develop or update them as necessary. Communicating and enforcing office policies among staff.

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Main Benefits

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• A dynamic working environment; 

• Excellent career prospects; 

• Attractive remuneration package and staff benefits; 

• Ongoing comprehensive on-the-job training; 

• Continuous learning and growth; 

• Team building events; 

• The opportunity to make a real impact in a dynamic industry. 

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To Apply

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Interested candidates are kindly requested to send a cover letter and curriculum vitae to the Head of Human Resources via email on careers@iotsolutions.com.mt, quoting the Job Reference IoT-OA 04/24

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All personal data provided will be treated in strict confidence.